Assistant to the CEO (m/f/d)
You keep the entire operational background running - bookkeeping, office, authorities, personal support. The founder's right hand.
About this role
Straight talk
You won't be the person who makes coffee and forwards calls. You'll be the person without whom the whole operation falls apart.
As Assistant to the CEO, you make sure everything runs smoothly behind the scenes. Bookkeeping prep, scheduling, communication, office management, finances, authorities - you keep the operational foundation solid so the business can grow.
Brixon is a B2B marketing agency in Malta. Small team, growing, international. That means: you get responsibility from day one.
1. Finance & Bookkeeping
You prepare the books - you don't do them. That means: sorting receipts, creating and sending invoices, following up on overdue payments, reconciling bank statements with receipts. You communicate with the accountant, prepare audits, and keep the monthly financial overview up to date. When an invoice is overdue, you don't wait for someone else to notice.
2. Administration & Office
Scheduling, email triage, tracking follow-ups. You make sure requests don't disappear into the void and deadlines are met. Office supplies, mail, equipment management, cleaning, landlord - everything that keeps the office running is your domain.
3. HR & Onboarding
New team members need a shared flat, a MacBook, access credentials, and someone who has the overview. That's you. You pre-screen applications, coordinate interview scheduling, and organize team events when they happen.
4. Legal, Compliance & Authorities
Malta has its own rules. Company registrations, licenses, insurance, renewals - you track what's due when and make sure nothing expires. You handle communication with authorities or prepare it so it can be done in five minutes.
5. Personal Support
Doctor's appointments, travel bookings, restaurant reservations, personal errands, vehicle matters. Everything that sits on the to-do list and stays there because the day only has 24 hours.
What you should bring
- Organizational talent that's not an act. You have a system. Whether it's Notion, Excel, or sticky notes - as long as nothing slips through
- Reliability. When you say it's done, it's done. Not almost done. Not done tomorrow. Done
- Discretion. You'll have access to finances, personal matters, and confidential information. That stays with you
- English. Fluent written and spoken - our day-to-day is international. German is a plus
- Initiative. You don't wait for instructions on things that obviously need to be done
- Experience in a similar role is a plus, but not required. What matters more is how you work, not where you've been
This is not a rigid 9-to-5 job. Some weeks are 10 hours, others 20 - depending on whether there's an audit coming up, new people starting, or just normal operations. Flexibly distributed, you organize your own time.
What we offer
Flexible work in Malta. You set your own hours. Some things you do in the office in Msida, some remote, some on the go - as long as it gets done, we don't mind where.
Direct line. You work directly with the founder. No three layers of hierarchy, no politics. Short paths, fast decisions.
Flexible benefits. We offer a benefits package where you choose what actually matters to you.
Trust over control. We don't count hours and we don't look over your shoulder. We measure results.
Malta. 300 days of sunshine, the Mediterranean, international environment. There are worse places to work.
Apply for this position
Interested in the Assistant to the CEO (m/f/d) role? Send us your application and we'll be in touch.
Don't see the right role?
We're always looking for talented people. If you believe you can contribute to our team, reach out.